INVEST IN DESIGN
Not all of us are born with the decoration gene! When it comes to the contact center design it is much more than painting the north wall a bold color.
The Design Process:
-Size of the work space; does it include, shelving, secure storage, any privacy?
-Does the furniture in and around the contact center include conference rooms, lunch and break areas?
-What is lighting design?
-How is noise controlled?
-How do you manage your center image and sense of community?
Creating the ideal productive workspace requires the coordination of a decoration genie! Find a commercial interior designer who really understands the unique nature of contact centers.
You will experience first hand, satisfied employees make for satisfied customers. Workplace design does have significant influence over key business performance metrics. New sites have the opportunity to start with a clean slate, in this case an empty room. Make it a place everyone wants to work.
Industry Content Supporter:
VP, Senior Technology & Global Operations Manager
Workspace is linked to the culture. Design the agent’s workspace to support and express the elements needed for change.
Clusters help agents feel less like a number and more like a player. Agent’s feel they belong to an important group, making side-by-sides and cross-pollination of veteran agents and rookie agents easier. Team members are more willing to share best practices for the good of the team.
With computers comes eyestrain caused by improper lighting. Lighting is more important than site developers and planners realize. Managing light is the art and science of a lightening expert. In most contact centers lights are beaming straight down from the ceiling creating computer monitor glare. Perhaps adjusting the bounce from shining straight down to beaming light up, creates softer and more productive lighting.
Noise is another factor; Noise in the contact center is stress producing, impacts productivity and is annoying to callers. High-volume sites look for ways to manage the noise. Examples, ceiling tiles, carpet, wall covering, even plants are noise reducing. Is it possible to create a peaceful contact center? Look around, ask agents what kind of noise is irritating and where is the distracting noise coming from? The solution is to fix it and fix it fast!
INDUSTRY SERVICE TIPS
1. How work gets done is changing and it is pushing open floor plans to replace segregating cubes; cafes replace boring break rooms and perimeter offices are disappearing creating flexibility, mobility and community.
2. Use color, not just any color but colors that impact productivity like blue. Blue is a stable and calming color and is proven to help workers focus on their tasks.
Reduce workman’s comp, absenteeism, turnover and injuries by investing in ergonomic furniture and implementing an ergonomic training program.
Showing agents how to be more comfortable at the workstation while agents stare at monitors, sit all day, and deal with challenging customers will reduce the muscle tension; eye strain, headaches and a host of other injuries and illness that come from poor functioning workstations.
Happy, comfortable agents make for productive agents!
The contact center is often overlooked for spending any time, money and attention to how it looks and feels because many times customers are not allowed at contact centers. Sales people don’t meet clients at the contact center. As a result, companies typically don’t invest in the appearance yet the people who work there care a great deal since they spend hours in the contact center.
Here are some things to consider:
The better agents are treated, the better they’ll treat customers. Put agents in a pleasant environment with comfortable furnishings and they’re more likely to maintain a patient, friendly attitude than if their workplace is hot, cramped, and depressing.
Create a showcase for the corporate image; corporate tours tend to wind through the contact center as contact centers become central to business strategy. Make it look and feel great. Make it something to be proud of.
Value your agents; by investing in contact center design, furnishing, and functionality. Companies send a clear message to agents about how there work is valued by the environment they provide.
Keeping agents comfortable and content; Agents spend a lot of time tethered to their desks. Creating an environment and atmosphere that keeps agents comfortable and content will parlay into each call an agent takes. Making customers content too versus agents venting frustrations and dumping inappropriate comments on callers. Comfort is also psychological since workers like to have control over their space such as temperature control, decorations, optional standing desk and lighting choices. The agents’ ability to adjust the environment to their style and job requirements does promotes higher productivity and job satisfaction. Workers who are constantly distracted by making themselves comfortable are far less productive.
Contact Centers are tough places to work; high-pressure environments, repetitive tasks and conversations, negative issue resolutions all while keeping your cool. Performance is strictly monitored; every keystroke and phone call is monitored.
Ergonomic furniture; They sit for hours on end, often in a high-pressure environment, making them prime candidates for aching backs, necks, and wrists. Aches and pains, in turn, can lead to absenteeism and costly injuries. The more agents’ sit, the better their chair should be. Spend the money on the chair and get all the adjustments and options Keyboard, trays, monitors is another source of comfort. Do agents currently share workstations, or will they in the future? The more sharing that goes on the more adjustments you will need.
VIDEO FROM OUR EXPERTS
NETWORKING FOR CONTACT CENTER PROFESSIONALS
NACSMA brings together like-minded professionals focused on advancing the customer contact industry and creating career growth.
Management of a best-in-class contact center sites require the continuous review of Agent Sourcing Models, Organizational Training and Management Development Programs.
NACSMA is a professional, non-profit association whose members represent customer contact organizations and the vendors who support them.
When a contact center organization expands to an additional site or requires new space, the steps to properly implement are unique to each organization but do have standard phases.